The Division of Finance and Planning is responsible for providing professional services in a wide-range of disciplines including Accounting; Auditing; Budgeting; Construction, Renovation and Maintenance; Information Technology; Support Services; and Youth Records.

The Bureau of Accounting is responsible for overseeing the accounting functions for Central Administration, Community Services, County Juvenile Court Subsidy Programs, Reclaim Ohio funds, Federal and Non-General Revenue programs, and Juvenile Justice Delinquency Program block grants.  The various accounting functions performed by the Bureau of Accounting are bookkeeping, financial reporting/analysis, fund certification, accounts payables, accounts receivable, liaison to State Accounting and other State Agencies for both GRF (General Revenue Funds) and NGRF (Non-Revenue Fund).  This also includes identifying, developing and implementing streamlined automated accounting systems such as Workflow, CAS+, OAKS, and Access Bookkeeping. The Bureau is also responsible for the administration of the Department’s Internal Fund and Centralized Banking Accounts, and Security Access for Accounting functions.

The Office of Internal Audits is responsible for the auditing of financial and operational policies, procedures and practices at 8 institutions, 6 regional parole offices, Central Office, Training Academy , 1 private contract facility, 12 community correctional facilities, and 88 juvenile courts.  Also, the audit staff conducts numerous check in/out audits and special audits.  These audits are conducted in compliance with the Ohio Administrative Code, ODYS Administrative policies and procedures, Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Standards (GAAS).

The Bureau of Budgets is responsible for developing and analyzing the agency's annual and biennium budgets, along with any ancillary budgets that are requested through the Office of Budget and Management (OBM) or other agencies.  The bureau also provides direction, training and technical assistance to all DYS sites on budget functions as needed.  This includes continuous monitoring and review of site specific budgets by line item and by program.  Bureau staff communicates to its customers, the monthly and quarterly budget status, generates projections, calculates variances, and adjusts budget to maintain an overall balanced budget each fiscal year.

Office of Construction, Renovation and Maintenance (C.R.M.) is responsible for capital construction projects, renovation projects, and general physical plant maintenance issues.  The C.R.M. office acts as the agency’s liaison with the State Architect’s office and the Ohio Building Authority (O.B.A.).  It is largely responsible for developing and monitoring the agency’s short-term and long-term capital budget.  Additionally, it administers the annual preventative maintenance budget and related projects for DYS facilities and county-operated community corrections facilities.

The Bureau of Management Information Systems (M.I.S.) is responsible for providing quality service for information systems and data processing activities including application development, personnel computer network development, systems management, and telecommunications. The Bureau is responsible for all information systems and data processing activities at the enterprise level for the Department and consists of three working units.

The Systems and Development Group is responsible for systems design and analysis, systems prototyping, computer programming, applications maintenance, documentation, and end-user training of in-house developed applications. Additionally, the Database Administration group is responsible for database design, enhancements, performance, integrity, and recoverability of critical agency data.  Other responsibilities include the system management, hardware and software maintenance/upgrades, and database maintenance/upgrades for systems running the Open VMS or Tru64 Unix operating systems.

The Network Operations Center is responsible for all personal computer activity, both stand-alone and networked, including selection, acquisition, configuration, basic training, file server management, and ongoing hardware and software maintenance support. They are also responsible for the DYS data communications network, including wiring design, installation, termination and modification, PC installation, relocation, trouble-shooting and hotline support.

The Educational Services Group is responsible for the maintenance and support of the School Districts Chancery SMS software package, and enterprise level Student Management System.  Additionally the unit provides support to the Ohio Department of Education's EMIS data exchange.  Staff also supports and augments the Striding Readers program, a federally funded reading initiative for all eight schools in the district.

The Bureau of Support Services is responsible for the delivery of a potpourri of services for the agency.  This includes the coordination of payroll services and Kronos timekeeping; management of the authorized ODYS Table of Organization; review and processing of purchased personal service (PPS) contracts; coordination of ODYS purchasing (e.g. payment card, bulk purchases, etc.); implementation and monitoring of the agency’s Internal Accounting Control Program (IACP); management of the ODYS fleet of vehicles; tracking of equipment inventory; management of non-youth records; implementation and monitoring of the internal funds banking system; telecommunications (staff and youth); monitoring of ODYS real-estate property leases throughout the state; and planning of space utilization and renovations for Central Office.

The Office of Youth Records is responsible for providing direction, training, and oversight to agency staff working with paper and electronic youth records, and also supporting electronic information-sharing with the juvenile courts.  Staff regularly audits records and records processes.  The emphasis is on enhancing the availability of records information needed for quality services, ensuring data quality, improving efficiency through use of electronic records, and compliance with ACA standards.